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Before, during and after the congress POOL
Bureau offers from its General Secretariat all the services
we detail as follows, without forgetting that during the event we
move all the staff to the selected venue..
- General advising to the congress
- Budgets elaboration
- Request of Scientific health interest (In
case of Medical congress)
- Subvention management
- Allowance request: Official haulier, Hotels
- Search of public and private financing
- Opening and follow up of the bank account
for the congress
- Control of incomes and expenses
- Elaboration and delivery of invoices
- Follow up before, during and after the
days of the congress.
- Telephone, e-mail, fax, courier, photocopies
expenses
- E-mail address available and organizer
web
- Periodic and constant meetings with the
organizer committee
- Consults attention
- Coordination
- Contracting of suppliers and technical
staff needed
- Building up of the stands
- Coordination of the audio-visual means,
supervision
- Lists elaboration of invited people, speakers,
delegates, companions, expositors.
- Management and follow up of hotel bookings
for speakers and assistants.
- Management and follow up of travels through
our travel agency
- Reception, computerization and confirmation
of the registrations
- List elaboration of assistants
- Phone confirmation, email or fax, of assistance
- Confirmation by email or fax of the hotel
booking
- Installation of the general secretariat
in the venue everyday
- Installation of the general secretariat
in the different hotels in the inauguration day to give all the
congress documentation
- Protocol advising in opening and closing
ceremonies.
- Delivery of documentation to speakers
- Personalized badges
- Personalized diplomas
- Tourist information and material for all
assistants
- Documentation hand in: Manipulation of all
elements
- Assistance and special care to all speakers
and organizer committee.
- Search of special gifts for delegates,
companions , speakers and committees
- Placing of greeting cards and a detail
in the hotels
- Coordination and follow up of all quoted
- Disposal of different coordinators (hostesses,
audiovisuals, buses…)
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